Architecture Convocation 2018
Convocation and Reception
The Illinois School of Architecture Convocation ceremony will be held on Sunday, May 13, 2018, in the Foellinger Auditorium. The ceremony will begin at 9:30 a.m., when the graduates march into the auditorium, and will last approximately 1½ hours. Doors to Foellinger Auditorium will open at 8:30 a.m. Graduates are required to arrive at the Foreign Languages Building at 8:00 a.m. to prepare and to line-up for the ceremony. Here is a link to more information about Foellinger Auditorium: http://www.foellinger.illinois.edu. There will be a reception for the graduates and their guests immediately following the Illinois School of Architecture Convocation ceremony in the atrium of Temple Hoyne Buell Hall. This is an opportunity for the graduates to celebrate the occasion with their families and friends. Beverages and cookies will be provided for everyone.
The campuswide Commencement Ceremony will be held on Saturday, May 12, 2018, from 9:30 a.m. - 11:30 a.m. at Memorial Stadium. Please visit http://www.commencement.illinois.edu for further information.
The deadline to order all tickets is April 20, 2018. Order tickets at go.illinois.edu/archconvocation.
Photographing and Videotaping the Ceremony
While we have no objections to family and friends photographing and videotaping the Convocation ceremony, there have been complaints in the past about people blocking the views of others. In addition, there have been instances in which relatives have obstructed the line of graduates as they walk onto the stage and return to their seats. As a result, we ask that guests either remain seated or stand in one of the designated areas for documenting the ceremony. There is no power available for cameras in the auditorium.
There will be a professional photographer (LG Photography) who will photograph each graduate as he or she walks across the stage and also prior to the ceremony outside on the Quad. Prints may be ordered by visiting the photographer’s website, http://www.lgphotopics.com. Remember to include your email address on the photographer’s card.
During graduation weekend, all university lots (excluding 24-hour rented parking spots) are available for use. However, please realize that multiple ceremonies are being conducted during this weekend and parking will not always be available close to the ceremony. For those needing handicap assistance, a driveway located directly east of Foellinger Auditorium can be used to drop off and pick up persons. Please note that this is not a parking area.
Arrangements for Guests with Special Needs
Guests who are unable to climb stairs will need to arrive by 8:30 a.m. to ensure main floor seating. For your guests who have special seating requests (wheelchair, sight or auditory needs, etc.), e-mail Greg Burdette, Foellinger Auditorium Manager, at firstname.lastname@example.org, and he will be happy to help with any seating arrangements. Be prepared to give him the name of the ceremony you are attending, type of need, and the total number of guests in your party.
Arrival of Graduates
Graduates are required to arrive at 8:00 a.m. at the Foreign Languages Building in order to prepare and line up for the Architecture ceremony. It is recommended that graduates do not bring excess materials to the Foreign Languages Building. This includes cosmetics, hair products, hangers, change of clothes, cameras, etc. No one will be available to watch belongings once the ceremony begins and the Foreign Languages Building will not be locked.
Cap and Gown
To Order: Each student is required to wear the proper academic attire in order to participate in one or both ceremonies. Disposable gowns purchased at bookstores are unacceptable.
Caps and gowns (and hoods for M.Arch and PhD candidates) can be ordered online at http://www.herffjones.com/illinois. When filling out your measurement information, be sure to list your college as Fine and Applied Arts - (FAA) - Architecture. If you do not do this, the tassel and/or hood you receive will be the wrong color. The tassel color for all students receiving the Bachelor of Science degree in Architectural Studies is violet. The tassel color for graduate students is black; the M.Arch hood color is violet; the PhD hood color is blue.
The last day to order academic regalia online is April 12, 2018 at 10:00 p.m. CST.
You may also order academic attire in person in the Authors Corner of the Illini Union bookstore from 10:00 a.m. to 3:00 p.m. on Wednesday, March 28; Thursday, April 12; and Wednesday, April 25.
This year Herff Jones is offering an online late ordering option. April 13-25, 2018, their website will be open for late orders. There is an additional $20.00 charge for late orders.
If you are unsure of your plans at this time, but are considering participating in the Convocation ceremony, you are urged to place an order. You will not be charged the rental fee if the attire is not picked up.
Please note that Herff Jones has also added a ship-to-home option for your attire. The deadline for this option is April 12, 2018. Under this option caps and gowns must be paid for online by credit card and can be shipped to your home. They are still rented and must be returned as per the instructions below.
To Pick Up: Cap and gown distribution will be at the ARC (Activities and Recreation Center), in Gym 1.
Wednesday, May 9 - 11:00 a.m. to 6:00 p.m.
Thursday, May 10 - 11:00 a.m. to 6:00 p.m.
Friday, May 11 - 11:00 a.m. to 6:00 p.m.
Saturday, May 12 - 7:30 a.m. to 11:00 a.m.
Sunday, May 13 - 7:30 a.m. to 10:00 a.m.
Students are encouraged to pick up their cap and gown at the earliest time possible. Any student who thinks he/she might participate is urged to order regalia. There is no charge for attire that is not picked up during distribution.
To Return: Rented academic attire must be returned following the Convocation/Commencement ceremonies. Herff-Jones representatives will accept returned attire at the ARC in Gym 1, at the following times:
Saturday, May 12 - 12:00 p.m. to 7:00 p.m.
Sunday, May 13 - 10:00 a.m. to 10:00 p.m.
Monday, May 14 - 9:00 a.m. to 5:00 p.m.
Graduates who do not return their rented attire by 5:00 p.m. on Monday, May 14 are responsible for returning the attire to the Illini Union Bookstore on Tuesday, May 15 through Friday, May 18, between 9:00 a.m. and 4:00 p.m. Herff Jones will assess a late charge of $5.00 per day to all who return attire after May 14.
Timeline of Events
April 12 Last day to order cap and gown online - by 10:00 p.m. CST.
April 12 Last day to order cap and gown with ship-to-home option - by 10:00 p.m. CST.
April 20 Last day to order Convocation tickets
April 25 Last day for late online orders for cap and gown - by 10:00 p.m. CST.
Week of May 1 12:00 p.m. Pick up Convocation tickets - Hallway outside 104 Temple Hoyne Buell Hall
May 9-13 Pick up academic regalia at the ARC, Gym 1
May 12 9:30 a.m. to 12:00 p.m. campuswide Commencement ceremony - Memorial Stadium
May 13 8:00 a.m. Students arrive at Foreign Languages Building
May 13 9:30 a.m. Convocation Ceremony
May 13 11:00 a.m. Reception - Atrium - Temple Hoyne Buell Hall
May 13/14 Return regalia to ARC